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Finding the right access control system can be daunting, especially when you're dealing with safety issues. With so many options, each boasting unique features and benefits, it's easy to get overwhelmed.
A 2022 report revealed that only 41% of respondents believed that their current system either met or surpassed their requirements. This highlights the challenges many face in choosing the best access control systems.
An access control system (ACS) is important for protecting your employees, property, and sensitive data against risks posed by unauthorized entry.
In this article, we'll guide you through the best access control companies to help you make an informed decision and ensure your security needs are met.
Understanding Access Control Systems
Access control systems regulate who enters a building or restricted place. They use biometrics, key cards, mobile apps, or other credentials to grant or deny access. So, understanding how they work is key for companies looking to enhance safety.
What is an Access Control System?
An access control system is a physical security system that regulates who can enter or gain access to your premises, assets, rooms, or lockers. It tracks entry times to ensure the safety of people and assets.
These systems verify the identities of people entering your premises using credentials such as iris recognition, fingerprints, cards, tokens, or personal identification numbers. Then, they grant access based on predefined security levels.
For instance, an employee would have to scan an access card to enter specific areas of the office premises, such as the buildings, authorized rooms, and designated floors.
Meanwhile, visitors or contractors may be required to provide extra verification at a check-in point, with their access limited to a set duration and specific areas within the business environment.
How Does an Access Control System Work?
An access control system works by confirming a user's identity and determining whether or not they are permitted to enter a particular area or use certain resources. Let's understand the step-by-step procedures of how it works.
Authentication: The process begins with authenticating your credentials. When you present your credential to the reader, the system validates your data to determine whether your credential is recognized.
Authorization: After authentication, the system determines if you are authorized to access the requested entry point. For authorization to happen, the system must check:
- Whether you have permission for that specific entry point you're requesting.
- If you are using an approved credential type (for example, key fob, access card, etc.).
- Whether the request falls within a defined timeframe.
- If any security restrictions are in place, like a system lockdown.
Access: Once authorization is decided, the reader sends a signal to trigger the door hardware to unlock the entry point. If access is approved, the system grants entry. And if the door unlocks, the system tracks which user triggered the unlock. However, if it's not approved, you'll be denied entry/access.
Management : Effective access control requires continuous management, including monitoring activity, adding or removing users, and setting access schedules or alerts. Most systems use software that automatically syncs with controllers and readers for swift updates.
Audit: Many access control systems include an audit function, which allows administrators to generate reports. These reports help maintain compliance standards, identify irregularities, and ensure the system operates correctly.
Benefits of Using an Access Control System
Irrespective of your industry or business size, an access control system strengthens security by protecting employees and allowing administrators to track who enters your premises. Below are some key benefits:
1. Easy Accessibility for Employees
With an ACS, you can define and automate permissions, so that employees can access the areas they need without constant oversight. Once authorized, they can move freely through anywhere using a key card, PIN, or other credentials. This eliminates the need for traditional keys and manual access approvals.
2. Eliminate the Hassle of Traditional Keys
Handling conventional keys can be inconvenient and risky. Large buildings require multiple locks, and employees like janitors will have to carry bulky key rings. However, an access control system streamlines entry and reduces the need for physical keys and locksmith visits.Plus, keys can be easily duplicated, posing a security risk. If a staff member leaves your company without returning their key, you may need to change locks. But with access control, you can easily deactivate their credentials for continued security.
3. Reduce Costs and Save Energy
An ACS reduces costs on locks and security personnel by automating identity verification. Additionally, it can integrate with your building’s lighting, heating, and cooling systems. Lights can activate when someone enters a room and go off when they leave.
4. Monitor Entries and Exits in Real-time
Access control systems provide detailed information on who enters and exits a room or building. This allows you to track attendance, ensure employees are on-site when they should be, and investigate incidents like theft or accidents.
What to Look For in Access Control Companies?
Choosing the right access control company is fundamental for the safety of your business or premises. The best vendors offer security, advanced technology, scalability, and reliable support to meet your demands. Here’s what to look for when evaluating access control companies.
Key Features of Top Access Control Companies
Selecting the top access control companies is important for maintaining security, efficiency, and convenience. So, here are the key features to consider when picking one:
1. Reliable Customer Support: A responsive customer support team makes things easy. So, choose a company that prioritizes quick assistance and reliable customer service so that you won’t be stranded whenever technical issues arise.
2. Hassle-free Installation: The best access control companies provide smooth and efficient installations, reducing disruption and downtime. A quick setup gets your system up and running without unnecessary delays.
3. Smooth Integration: Choose a system that easily integrates with your existing property management software. It automates updates, streamlines operations, and makes access management more efficient.
4. Strong Reputation and Experience: Access control brands with a proven track record and positive reviews are more likely to deliver reliable, high-quality solutions. Industry experience also means they understand the security challenges companies face.
5. Scalability: Your access control system should be able to grow with your company. Opt for a system that can accommodate future expansions, preventing frequent and expensive upgrades.
6. Security Features: Robust security protocols, access restrictions, and data encryption help protect sensitive information and prevent unauthorized entry. So, look for a system that prioritizes both safety and privacy.
When looking for access control vendors, considering these factors will enhance security, simplify management, and adapt to your organization's needs.
Comparing Access Control Manufacturers
After considering their key features, compare different access control systems manufacturers to select the most suitable one for your demands. The table below compares the top access control vendors at a glance. It will help guide your decisions when choosing an ACS brand.
Evaluating Customer Support and Service
When picking access control vendors, reliable customer support and service are critical for system uptime and security. Opt for brands that provide 24/7 technical support, multiple contact options, and prompt response times.
A solid customer support team is beneficial for quick troubleshooting. Also, look out for comprehensive user guides, training resources, and on-site assistance for smooth management.
Generally, evaluating customer reviews and service agreements can help you determine the company's dedication to long-term support.
What are the Types of Access Control Systems?
Access control systems can be categorized into two broad types: physical and digital. Both types of access control work together to increase safety and ensure that only approved individuals can access physical spaces and digital resources.
Under these categories, we have different access control models, and we'll be looking at them right away.
Overview of Different Types of Access Control
The primary access control types/models include:
- Mandatory access control (MAC)
- Discretionary access control (DAC)
- Role-based access control (RBAC)
- Rule-based access control
- Attribute-based Access control (ABAC)
Each of these offers varying approaches to managing permissions and security levels.
MAC is a strict security model mostly used in government and military settings. Here, access is granted based on security clearances assigned by a central authority. DAC gives resource owners or administrators control to set access policies, though it lacks centralized oversight.
RBAC assigns access based on predefined roles within a company. So, it is an efficient way to enforce hierarchical security policies. Rule-based access control governs access based on system-defined rules, such as time or location.
Finally, ABAC scans multiple attributes—such as user roles, system conditions, and environmental factors—to determine access permissions.
Cloud-Based Access Control Systems Explained
A cloud-based access control system is a physical security system that provides visibility, centralized management, and control without the expenses and complexities accompanied by traditional access systems.
Organizations can manage their security system from a centralized location with this technology solution. This means they wouldn't have any need for extra resources.
Again, it allows security personnel to remotely monitor their physical security functions, including door access, and get instantaneous video verification alarms and events. Many processes can now be managed remotely. Thanks to the latest cloud technology:
- System operation verification
- Lockdown for emergencies
- Admins can export access logs
- Addition of new users to access control groups
- Offline unlock capabilities
- Heatmap of entry events
- Revoking access to some facilities
- Reprogramming access points
- Integrations with your existing software, such as G Suite, Azure, Asana, Doorbird, etc.
- Instantly and remotely altering users’ rights
Commercial Access Control Systems vs. Residential
Both commercial and residential access control systems are critical for regulating entry and ensuring safety in commercial and residential settings. However, they have significant differences.
Commercial access control systems are created to manage access for multiple users. They use smart cards, biometric verification, and mobile-based access via smartphones, as credentials to gain entry into access points.
In contrast, residential access control systems are often straightforward, designed for a limited number of users and fewer entry points. Unlike commercial systems, residential systems typically utilize basic card credentials or PIN codes for access.
For example, a typical residential setup might include a simple card reader or keypad to unlock doors.
5 Best Access Control Companies for 2025
Although five access control systems manufacturers might appear like a lot to select from, each has special qualities that may be suitable for different industries and properties. The list below provides information that makes each company exceptional.
1. Brivo
Brivo is a cloud-first access control system manufacturer that has become a well-established player in the market with its robust, easy-to-manage, and highly scalable solutions. The platform is designed for small businesses and multi-site enterprises and integrates effortlessly with other security systems like video surveillance.
2. Honeywell
Honeywell is a global name in security solutions, making it among the top access control system brands you should consider. Their access control systems integrate effortlessly with safety technologies, such as temperature control and fire detection.
Honeywell’s solutions are perfect for big facilities that require solid and comprehensive access management.
3. Kisi
Kisi is a modern, cloud-based access control systems manufacturer. Employees enjoy its user-friendly interface and mobile access options. Additionally, its platform supports connections with visitor management tools, HR systems, etc.This makes it a preferred option for organizations needing a versatile, flexible, and scalable access control solution.
4. Bosch
Bosch, one of the best access control vendors, brings its reputation for quality to the industry. Their systems are created to integrate with larger building automation and security solutions. Thus, they are suitable for industrial and commercial settings.
Bosch’s offerings are known for solid hardware, advanced integration with building management and video surveillance systems, and multiple customization options for complex security requirements.
4. ButterflyMX
ButterflyMX offers cloud-based access control and visitor management systems primarily focused on commercial buildings. Because it emphasizes simplicity and ease of use ButterflyMX offers mobile credentials, video intercom functionality, and an intuitive user interface that makes it the perfect choice for business owners looking to modernize safety.
How to Choose the Right Access Control System?
Choosing the right access control system is a strategic decision that can positively impact your organization’s security while structuring daily operations.
To ensure you pick the best solution for your company, you must assess your needs, consider integration with your existing security software, and understand the cost implications. The factors below will help you make the right choice.
Assessing Your Access Control Needs
The first step is to thoroughly evaluate your security requirements and facility. Start by answering important questions: How many access points require control? What traffic patterns exist in high-use areas?
Do you need to accommodate varying levels of access (for instance, employees, visitors, and contractors)? Consider the following factors too:
- Facility Layout and Scale: the needs of a small office with one or two entry points differ from a multi-building complex.
- Security Risk and Compliance: Consider the sensitivity of the places you want to secure and the regulatory requirements your company must follow.
- Credential Types and User Experience: Do you prefer traditional keycards, biometrics, mobile credentials, or a combination? They all have varying levels of security and convenience.
Integrating Access Control with Other Security Systems
When access control systems integrate with other smart building management systems and security software, workers can perform their duties without hassles. So, consider if it can integrate with:
- Visitor management and building automation systems
- Video surveillance systems
- Alarm systems
- Temperature sensors
- Elevators
- HVAC systems
- Smart locks
- Property management software
- Cloud connectivity and remote monitoring platforms
Cost Considerations: Per Door Pricing
Budgeting is a critical aspect of your decision-making process. And per door pricing is a useful metric to start with. However, the cost of an access control system ranges from $500 to $5000 per door. This price is influenced by the following factors:
- Hardware
- Number of access points
- Manufacturer
- Integrations
- Type of system
- Maintenance and repairs
- Features
- Subscriptions
- Labor
- installation
Evaluating these costs with your security needs allows you to balance functionality with financial budgets.
FAQs
What are the Best Access Control Systems in 2025?
The best access control systems combine solid security with simple integration and user-friendly interfaces. Top contenders include Brivo, Kisi, Honeywell, Bosch, and ButterflyMX.
How Do Access Control Systems Enhance Security?
Access control systems enhance security by limiting access to only authorized individuals. This reduces the likelihood of vandalism, data breaches, theft, or any other security threats by ensuring that only individuals with valid credentials can access physical or digital systems.
What Should You Consider When Looking to Install Access Control?
When considering installing access control, focus on your specific needs—potential risks, asset value, and information sensitivity level. Simultaneously, assess your budget, preferred level of access control, desired credential type, integration with other security systems, and system scalability.
Conclusion
The best access control companies prioritize safety, efficiency, and scalability. Leading manufacturers like Brivo, Honeywell, Kisi, Bosch, and ButterflyMX are known for their innovative solutions for different needs.
Regardless of the solution you seek, these vendors have reliable support and technology. Similarly, evaluating factors like features, scalability, customer service, integrations, etc. will help you find the most suitable one.
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