Best 24/7 Gym Access Control & Key Fob Guide

Running a gym presents its own challenges—security threats, unauthorized access, and the constant need for staff to manage check-ins can make operations inefficient. On top of that, members expect convenience and flexibility, so restricting gym hours may push them toward competitors providing 24/7 access. 

However, a reliable gym access control system can address these issues. With the right setup, you can strengthen security, automate entry, and allow members to work out at their convenience without needing constant supervision. 

This article will guide you through the best 24/7 gym access control systems and key fob solutions to help you choose the ideal option for your fitness center.

Why You Need a 24/7 Gym Access Control System?

Installing gym access control systems provides round-the-clock security for your members, equipment, and facility. These systems enable members to work out on their own schedules, accommodating different routines and increasing overall customer satisfaction. 

By integrating access credentials such as keycards, key fobs, or biometric authentication, fitness centers can ensure that only authorized individuals enter the facility, strengthening security and preventing unauthorized access. 

Additionally, these systems improve operational efficiency by reducing the need for round-the-clock staffing, ultimately lowering overhead costs. Real-time monitoring capabilities give gym owners peace of mind, knowing they can oversee facility usage remotely and handle any concerns promptly. 

Beyond convenience, a robust access control system is vital for data protection. For example, Town Sports International experienced a major data breach in which an unsecured database exposed 600,000 records of members and staff. 

Such incidents highlight the importance of deploying secure access control systems to protect sensitive information and maintain trust.

Key Features to Look For in a Gym Access Control System

All access control systems have different capabilities. The right one should prioritize security, enhance member experience, and streamline check-ins. Here is what to look for.

Round-the-clock Safety

Gyms usually have specific days and times when they operate but some members may decide to visit the facility outside those opening hours. At that time, security personnel and other gym staff may not be physically available to monitor entry. 

However, with a cloud-based gym access control system, operators and security teams can monitor activities 24/7 and regulate entry remotely.

Analytics and Data Tracking

Prioritize gym access control software that enables comprehensive analytics tracking and data recording. This is particularly important for ensuring that members are using equipment that matches their experience and membership level. 

Plus, data records can be used to identify tailgaters and inappropriate use of the gym facility.

User-Friendly Interface

This is a very essential consideration when picking an access control system for your gym. Opt for something that your staff can easily use and understand. The last thing you want is for your members to struggle to use the software, so choose one that is user-friendly and simple to operate. 

Overall, ensure that whatever system you’re selecting provides customer support in case you encounter any challenges.

Cost-effectiveness and Security

The system should be cost-effective—you don’t have to break the bank to enjoy premium security. Furthermore, a system that offers high-level security is paramount since gym houses contain several costly equipment and members’ personal belongings that could be stolen by tailgaters. 

Remember, a system with top security also ensures that only registered members, staff members, and other authorized users are allowed to enter the gym. A solid access control solution gives gym owners a competitive edge over their competitors.

Seamless Integration

You need an access solution that can integrate with other security technologies like surveillance cameras and visitor and video management systems. When integrated, you can enjoy thorough security and operations management in your gym facility. But how? 

Video surveillance systems can record footage of incidents happening within the gym premises and raise alarms of any fraudulent or suspicious acts. All these combine to aid investigative processes and inform gym owners about customer experience and service improvements.

Offline Functionality

Not all gym access solutions can work offline or without an internet connection—that’s why you should opt for one with this feature. A system with offline access stores all data locally on your device, keeping you informed about what’s happening within your premises regardless of internet access or power outage.

Types of 24/7 Gym Access Control Systems

From PIN-based gym entry systems to biometric access, gym access systems come in various forms. Understanding the different types will help you determine the best fit for your facility.

PIN-based Gym Entry Systems

This system requires users to type their PINs into a keypad before entering the gym. Each member may be given a separate code or they may all use a general code, which makes it less secure. 

While this option is the easiest to use and very affordable, members can easily share their PINs with unauthorized people. Changing the PINs frequently is a good way to improve security but users will likely forget their PINs. As a result, they will be locked out while their credentials are compromised by intruders.

Gym Key Fob System

Key fob systems are commonly used in gym access control. Each member is given a key fob—a small round device that can be tapped against the reader to open the door or gate or lift a barrier. 

Sadly, key fobs can be shared, stolen, or lost, which puts your gym at risk. Additionally, replacing stolen, damaged, or lost key fobs can quickly add up costs for gym owners. There is also fear of these fobs being cloned or snatched to permit unauthorized access.

Mobile-based Gym Check-in System (App-based Access, QR Codes) 

Mobile-based gym access control systems are more convenient and secure for 24/7 protection. Users will download a mobile app on their smartwatch, smartphone, or other smart mobile device. 

This type of credential is hard to share, lose, or steal because the app is customized to grant users access to specific equipment or locations in the gym. Credentials live on each user’s device, reducing the likelihood of forgetting their credentials and increasing security via biometric and password protections. 

On the other hand, QR (Quick Response) codes work like advanced barcodes. They create fresh codes each time a user enters the gym. A reader scans the QR code at the entrance of the gym before permitting them.

Barcode Reader Systems 

These systems are among the most intuitive and widely used options. Credentials are presented to users in the form of a barcode sent to a smart device or printed on a tangible token and then submitted to a static reader for admittance.

Because they are customizable, operators can easily modify and assign members temporary and permanent access. Barcode reader gym access control systems can also be affordable if the codes are sent to mobile devices. 

Barcodes can be susceptible to errors especially if they are not calibrated accurately since they can only carry less data compared to other credential types. Although they’re among the most popular methods for controlling gym membership access, barcodes printed on key tags are easily shared, damaged, or lost.

Biometric Access

Widely known as one of the most advanced credential types, biometric gym access control systems offer 24/7 security since they require each user’s unique traits. A unique trait could be a user’s fingerprint, which will be scanned at the gym’s front entrance.

Benefits of a Gym Access Control System

A great access control system does more than just secure your gym—it boosts efficiency, reduces costs, and enhances customer service & convenience. Here’s how it can transform your operations.

• Members Can Train Anytime

With 55,000 fitness facilities in the United States in 2024, competition is fierce, and offering 24/7 access can be a key differentiator from your competitors. Again, gym members have varying preferences, schedules, and availability. So, having 24/7 gym access control systems enables secure entry for members to train.

• Enhanced Customer Service

Instead of spending time to sign in members, receptionists can focus more on personalized customer service. Adopting a cloud-based system also relieves your front desk staff of the burden of managing and maintaining the system.

• Insights on Member Usage Patterns

Access systems track member usage patterns, helping gym owners optimize facility management, schedule cleaning times, and make informed investment decisions.

• Fraud Prevention

Unauthorized access can lead to financial losses and liability issues. Gym fraud occurs when a member gives someone else unauthorized access to your fitness facility. Irrespective of how this happens, it is at the expense of your company because anything could go wrong. However, you can avoid this by installing gym access control software.

• Extended Opening Hours Without Added Costs

Installing 24/7 gym access control systems means members can visit the gym and use the equipment whenever they want. This can be a side attraction that increases membership enrollments while increasing customer satisfaction and revenue.

• Improved Member Retention & Convenience

50% of new gym members quit within the first six months. A seamless check-in process can enhance user experience, reduce frustration, and increase customer retention.

• Greater Facility Usage Control

Restricting access to certain areas based on membership levels ensures fair usage and protects high-value equipment.

• All-round Security

A robust gym entry system grants access to only authorized users, securing individuals, your properties, and your fitness facility.

• Deter Intruders 

Many fitness houses have changing rooms or locker rooms where members dress up and store their personal belongings during workouts. One of the most effective ways to protect them is by implementing 24/7 gym access control systems to deter intruders.

• Positive Brand Perception

Members value security and convenience. A well-implemented access control system enhances your gym’s reputation and can attract more members.

Why is Coram's Access Control System a Good Choice for Gyms? (Upcoming)

Coram’s gym access control system provides everything you need to manage member entry and facility security effectively. In addition to controlling who can access your gym, it is a powerful solution that helps simplify member check-ins and staff oversight.

At the core of Coram’s system is a centralized access control board that communicates with the doors in your fitness center. Each entry point is equipped with a card reader, allowing members to scan their key fobs or access cards. When a member badges in, the system instantly sends their credentials to the control board.

Coram’s advanced software then verifies whether the user has the proper access permissions based on their membership status, time restrictions, or any other preset conditions. If approved, the system unlocks the door, ensuring only authorized members can access the gym at the right times, strengthening security and operational efficiency.

How to Choose the Best Gym Access Control System?

With so many options available, picking the best access control system for your fitness facility can feel overwhelming. Let’s break down the key factors to help you make a smart decision.

• Consider Your Budget

Do you have a high or low budget? If your budget is high, you can opt for expensive systems. Otherwise, combine several reader types to protect low-risk regions. Then secure all major doors and entryways with advanced readers while protecting low-risk internal areas with PINs.

• How Many Entryways Do You Want to Secure?

If your gym has several entrances, consider balancing between security and cost. So, consider how many places are important to secure and monitor and whether you would prefer to regulate all areas.

• Will You Grant Visitors and Temporary Users Access?

Some gyms grant temporary access to contract workers and visitors who need access to certain facilities for a short time. So, factor this into your plans.

• Consider Your Security Needs

Assessing your hours of operation and gym size will help you determine your security needs. If you run a boutique fitness studio, choose mobile-based access for smooth sign-in. Busy gyms require speed gates or turnstiles to manage high traffic. 

Gymnasiums that operate 24/7 can benefit from automated access systems that work without physical supervision.

• Select The Right Authentication Method

A system with more than one authentication method offers much flexibility and control. As we discussed earlier in this article, different gym entry system types have varying authentication methods. Pick the one that’s most convenient for you, your employees, and gym members.

• Integration with Other Software

Selecting a gym access control software that integrates with other security software is the best thing you can do for your fitness center. For example, whatever solution you pick should integrate with video surveillance and visitor management software. This improves automation and minimizes manual supervision.

• Is it Scalable?

Your business will likely expand and if it does, will your security solution still fit? This is a critical question to ponder on. Pick a system that can scale as your business grows. A scalable system allows you to onboard more users, include more entry points, update security features, or integrate with the latest technology.

• Consider its Capabilities

A great access control system has other capabilities beyond just opening doors alone. They help prevent tailgating, manage remote control, perform audit logs, record data, and present reports on all incidents happening within your premises.

FAQs

Do I need an expensive gym access control system if my gym isn’t open 24/7?

Although your gym needs to be secured 24/7, you don’t need an expensive gym access control system if you don’t operate around the clock. An expensive system is beneficial for high-level security, convenience, and optimizing operations. 

However, you can go for affordable options like key fobs, keycards, or mobile app-based solutions for regulated access during your operating hours.

How does a gym key fob system work?

A gym key fob system uses small, circular electronic devices (fobs) with distinct radio-frequency identification (RFID) tags to enable access to gym facilities. The fob sends out a signal that the gym’s access control system detects.

What is the best gym access control system for my fitness facility?

There’s no one-size-fits-all type of gym access security solution for your fitness facility. However, the best gym access control system prioritizes 24/7 security needs, members’ preferences, budget (subscription fees, upfront costs, and maintenance), and integration capabilities with existing software.

How do I manage a gym access control system effectively?

To manage a gym access control system effectively:

• Define access levels
• Select the right technology
• Adopt security features like two-factor authentication
• Perform frequent audits and updates
• Integrate your access control with gym management software

Conclusion

An effective gym access control system is an investment in convenience, efficiency, and member satisfaction. Whether running a boutique fitness studio or a large-scale gym, the right system secures your facility while delivering swift 24/7 access to members.

By prioritizing features like automation, real-time monitoring, and intuitive operation, you can reduce stress and create a better gym experience. Plus, with different system types as discussed in this guide, there’s a solution to fit every fitness center’s unique needs and budget.

Ultimately, a secure, automated access control system doesn’t just protect your gym—it helps your business outshine its competitors. So, take the time to evaluate your options, choose the best fit, and prepare your facility for long-term success.